Having an accurate, up to date and clean database of elector names and addresses will save you money in postage and give you the best possible success rate in postal delivery, meaning that no-one misses out on their chance to have their say.
Having dealt with hundreds of millions of database records, we are highly experienced in many aspects of data management.
We can assist you with:
Whether you’re undertaking an election or poll or simply engaging with your constituents, a successful process starts with good data. To give you an idea of the breadth and scope of our services the following is an overview guiding you through some of the data related services we provide.
A database report is about analyzing your existing database design, identifying improvements and providing a cohesive implementation for your data needs. Our reports can contain the following information:
Key Objective Analysis
A key objective analysis means we work with you to design the direction of your database system requirements. Analysis focuses on practical and achievable goals with examples like:
Achieving a membership increase before the next election;
Reducing GNA (Gone No Address) records; and
Updating databases so all members have a particular field assigned.
To name a few. This is the first step in any report and gives direction for the solutions that follow.
A process review involves identifying necessary processes for your data needs, creating useful tools for understanding these needs and documenting processes in diagrams and written formats. This part of the report also includes identifying security risks to how data is stored and maintained in your current system.
Data Field Identification
This part of the report involves identifying what data you need to store in order to meet the needs of your organisation. This step also involves reviewing existing constraints and formats for that data, as well as identifying any improvements in that regard.
We are experienced with a number of database systems and can evaluate your current system as well as provide insight into the most suitable solution for your data requirements or alternatives where applicable.
In order to maintain the database in future, it is a good idea to write a manual or guide prescribing its use. We are able to assist with this process however required, whether by reviewing an existing manual or helping write a new one.
Database Structure Design and Migration
After identifying any necessary change in a database report we are able to assist you with upgrading your existing database to incorporate the changes, migrating your database data into a new format where required or implementing the database design schema or design documentation .
Hand-over and Training
With the new design completed and in place, we can assist your key staff with any hand-over or maintenance training. We are able to meet on your premises or remotely in order to go over the new processes and any questions that may arise.
We can assist you with compiling an address database, tidying up your existing data, getting your data certified by NZ Post and putting processes in place to help maintain your data in the future.